To provide support to District departments with safe, well-maintained vehicles and equipment.
Staff Motor Pool consists of five 12-passenger vans, 1 travel bus, 1 shop truck, and 1 FTE mechanic. This unit provides travel support for athletic programs and maintenance for approximately 150 pieces of equipment and vehicles.
Equipment inspections
Due to new regulations, annual inspection and certification is required on the Boom Lifts, Vehicle Lift, Scissor Lifts and Aerial Lifts. The inpection and certification kept the District in compliance and the equpiment operable.
The following are goals from the previous unit plan and program review and the current status:
• Analyze spare parts and reduce as appropriate. Ongoing.
• Track and analyze fuel usage. Ongoing; analyzing usage.
• Convert to DirectLine management program. Completed.
• Enhance preventive maintenance program. Ongoing.
• Underground Fuel Tank System and Fuel Track System with an Above Ground Fuel Tank System and updated Fuel Track System. Ongoing.
• Reduce overtime whenever possible. Ongoing.
• Encourage use of vans for trips where appropriate. Ongoing.
• Continue to request funding for our van replacement program. Ongoing.
• Establish replacement program for athletic travel bus. Ongoing.
• Evaluate shop equipment for replacement or upgrade needs. Ongoing.
• Establish preventive maintenance program for Grounds equipment. Ongoing; collecting data for equipment.
Strategy 1 - Replacement of Underground Fuel Tank System and Fuel Tracking System
The fuel system is in excess of 20 years old and is beginning to have failed systems to include the fuel tracking system. Regulatory agencies and our insurance carrier has indicated there is a possibility that we will need to abandon the underground storage tank and replace it with an above ground system.
Current management system is obsolete and is no longer supported by manufacturer. Current underground tanks are aging and repairs are expensive. Above ground tanks are more efficient and less costly to maintain. Removal of the current underground system becomes more expensive each year. The cost to retain an engineer to evaluate changing the current underground fuel station to an above ground fuel station which will eliminate the on-going expensive repairs and prepare for potential regulations changes related to underground storage tanks. This will also allow for the use of biodiesel to support the reduction of the District's carbon footprint. This request is linked to Student Transportation Unit Plan.
Strategy 2 - Preventive Maintenance Program
Enhance preventive maintenance program for District vehicles and equipment that utilize this department for maintenance.
A strong preventive maintenance program will reduce unplanned repair costs and will provide data to enable planning for future repair and replacement budgets.
Strategy 3 - Equipment Replacement
Continue to implement the motor pool equipment replacement program.
All equipment has a finite life and will eventually need to be replaced. Proactive planning for this replacement will allow better decision making and an orderly process. The average expected life is 15 years. The District needs to replace a shop truck, air compressors, large forklift, ban saw, other shop tools and equipment, and purchase a dryer for air compressor system.
Strategy 4 - Fuel Analysis
Track and analyze fuel usage.
Analysis may provide direction for optimization of fuel usage.
Strategy 5 - Van and Travel Bus Replacement
Systematically replace vans and the travel bus for use by District instructional and athletic departments.
These vans and the travel bus support off campus and out of town travel and need to be in top condition for the safety of the students and staff. Newer vehicles have technology incorporated that makes them safer than the older vehicles.
None.
None.
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Staff Motor Pool | Equipment | 110002101677004 | 56100 | $750,000.00 | $0.00 |
| Underground Fuel Tank System and Fuel Track System with an Above Ground Fuel Tank System and Updated Fuel Track System | The estimated cost for replacement of the underground storage tank with an above ground storage tank has been defined by the District's consultant. |
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| 2 | Staff Motor Pool | Equipment | 110002101677004 | 56410 | $6,000.00 | $0.00 |
| Purchase Dryer for Air Compressor System | The dryer will remove moisture from compressed air system to protect tools and equipment from corrosion and other damage. |
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| 3 | Staff Motor Pool | Equipment | 110002101677004 | 56410 | $54,620.00 | $0.00 |
| Equipment Replacement | Replace forklift used campus wide by all District programs including Bookstore, Instructions and FPM. |
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